Privacy Policy

Interpretation and definitions

Interpretation

Words with capitalised first letters have meanings as defined below. These definitions apply regardless of whether they appear in singular or plural.

Definitions

For the purposes of this Privacy Policy:

• Organisation: Refers to Ocean Action.
• Cookies: Small files placed on your device to store information about your web activity.
• Country: United Kingdom.
• Device: Any device capable of accessing the Service, such as a computer, smartphone, or tablet.
• Personal Data: Any information relating to an identified or identifiable individual.
• Service: The Ocean Action website.
• Usage Data: Data collected automatically, such as page visits or browser type.
• Website: Ocean Action, accessible from https://oceanaction.co/
• You: The individual accessing or using the Service.

Collecting and using your personal data

Types of data collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Country
• Any content you submit (e.g., Action Stories or feedback)

Usage Data

Usage Data is collected automatically when you use the Service. This includes non-personal information that helps us understand how visitors interact with the site and improve its performance.

The data we collect may include:

• Your IP address
• Browser type and version
• Device type (e.g. desktop or mobile) and operating system
• Pages visited and time spent on them
• Date and time of your visit
• General diagnostic and performance data

This information may also be collected when you access the Service via a mobile device (e.g. type of mobile browser or operating system). It is collected through tools like Google Analytics and is not used to personally identify you.
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Tracking technologies and cookies

We use cookies and similar tracking technologies to collect, store, and analyse information about your interaction with our website. This helps us understand how visitors use our site, improve performance, and provide a better user experience. 

Cookies are small text files placed on your device that can be “persistent” (remaining on your device until they expire or are deleted) or “session” (deleted when you close your browser).

We use the following types of cookies:

• Necessary / Essential Cookies
  
• • Type: Session Cookies
  • Administered by: Us
  • Purpose: These cookies are essential for the website to function properly. They enable basic features such as page navigation and access to secure areas of the website. Without these cookies, our website cannot function correctly.
• Consent and Preference Cookies
  
• • Type: Persistent Cookies
  • Administered by: Us
  • Purpose: These cookies remember your preferences and consent choices (e.g. whether you accepted or declined non-essential cookies), so we don’t show you the cookie banner again on every visit.
• Analytics Cookies
  
• • Type: Persistent Cookies
  • Administered by: Third parties (e.g. Google Analytics, Hotjar)
  • Purpose: These cookies help us understand how users interact with the website — which pages are visited, how long users stay, or how they navigate the site. The data collected is anonymised and used to improve the website’s performance and content.

We also use web beacons, tags, and scripts in conjunction with cookies, especially within third-party analytics tools. These technologies help us count page views, measure campaign performance, or track usage trends in a non-personally identifiable way.

Your consent and control

In accordance with UK and EU law, we only use non-essential cookies (such as analytics or performance cookies) if you give us your consent through the cookie banner.
At this time, we do not yet offer a built-in option to change your cookie preferences after making your initial choice. However, you can manage or withdraw your consent at any time through your browser settings.
Most browsers allow you to refuse all cookies or notify you when a cookie is being set. Please note that disabling essential cookies may affect how some parts of the website function.
We are exploring solutions to give users easier control over cookie settings in the future.

Use of your Personal Data

The Organisation may use Personal Data for the following purposes:

• To respond to your enquiries or Action Story submissions
• To analyse and improve our website content and user experience
• To maintain records of stories submitted for potential publication
• To send follow-up emails related to the messages you submit

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy. Specifically, if you contact us with an enquiry, feedback, or an Action Story submission, we will keep your information for up to 24 months from the date of submission. This allows us to respond appropriately, consider your story for publication, and manage any necessary follow-up.
In some cases, for example, if your story is featured on our site, we may retain relevant information for a longer period, but only for as long as it remains relevant to our content or platform.

We also collect non-personal usage data (such as pages visited or time spent on the site) to help us improve the functionality and content of our website. This data is generally kept for a shorter period, unless it is needed to strengthen site security or address technical issues.

We take appropriate technical and organisational measures to safeguard your data against unauthorised access, loss, misuse, or disclosure. Access is limited to authorised team members, and data is stored securely in accordance with applicable data protection laws.

Transfer of your Personal Data

Ocean Action is a UK-based initiative, with team members primarily located in the United Kingdom and the United States. While our website and any future legal entity are based in the UK, some of the tools we use (such as email services or analytics platforms) may process data on servers located outside the UK or European Economic Area (EEA), including in the United States.

Whenever we transfer or store personal data outside the UK or EEA, we take appropriate steps to ensure your information is protected. This includes working only with service providers that follow strong privacy and security standards and implementing safeguards like Standard Contractual Clauses where required under UK data protection laws.

By submitting your information through our website, you agree that it may be securely transferred and processed outside your home country as part of providing our services.

Delete your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

You may contact Us to request access to, correct, or delete any personal information that You have provided to Us by emailing to admin@oceanaction.co.

Disclosure of your Personal Data

We do not share personal data with third parties, except where required by UK law.

Security of your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Children's privacy

Our website is open to individuals of all ages. However, we do not knowingly publish stories or personal content submitted by individuals under the age of 18.

If you are under 18, you are welcome to explore the site and learn more about Ocean Action, but please do not submit stories or personal experiences for publication. If we become aware that a published submission has come from someone under 18, we will remove it.
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If you are a parent or guardian and believe that your child has submitted personal content in error, please contact us at community@oceanaction.co, and we will take appropriate action.

Links to other websites

Our Service contains links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update this policy to reflect changes in our practices or legal requirements. We will post the revised policy on this page with the updated date.

Contact us

If you have any questions about this Privacy Policy, You can contact us:

• By email: admin@oceanaction.co
• By visiting this page on our website: https://oceanaction.co/contact